Supplier Job Codes

After you create your supplier, assign job codes and pricing to define which work they can carry out and how much they charge.

Before You Start

  • Make sure job code exist in the system.

Create job codes by going to the Configuration menu, Core Data > Job Codes. If a required job code is not available, contact your system administrator.

Assigning Job Codes to a Supplier

  1. Navigate to Configuration > Materials Management > View Suppliers and select your supplier.

  2. Select More and then the Supplier Job Codes tab.

  3. Select Add Supplier Job Code.

  4. Select the Code button and in the dialog, select a job code to use.

  5. In the Costs table, enter the Unit Value. This is the cost the supplier charges for this job code.

  6. Select Save and Exit.

Repeat this process for each job code the supplier is able to carry out. Alternatively, if you have a large number of job codes to assign, you can bulk import them via CSV using the Supplier Job Code Import channel.

Rate Books

By default, each supplier job code has a single unit cost. Enable rate books if suppliers charge different rates depending on the contract. This lets you define contract-specific pricing for each job code. For example, a supplier might charge £45 for a job on one contract and £95 on another.

When rate books are enabled, you can add multiple cost rows per job code, each with its own contract and date range.

To enable this feature contact Totalmobile Support.

Important considerations before enabling rate books:

  • Rate book costs take precedence over standard unit costs when calculating subcontractor order costs.

  • Test this in a non-production environment first, as it immediately affects subcontractor costing.

  • Enabling rate books does not affect existing subcontract orders.

  • Disabling rate books restores the original unit costs. No data is lost when you toggle the setting.

  • If suppliers use the same cost across all contracts, you do not need to enable rate books.