Overtime Claim Processing Without Time Sheet Submission

New System Option

There is a new Convert Payment Claims to Actual when Authorised System Option, comparable to the existing option Convert TOIL Claims to Actual when Authorised.

The options control whether overtime claims are automatically converted from Requested (pending) to Actual (processed) status upon authorisation, aligned to the relevant claim type (TOIL or Payment). When enabled for a given claim type, approved claims are immediately processed into actual records at the point of Overtime Authorisation, or on submission if Pre-Authorisation is disabled.

When the option is disabled for a claim type, claims remain in a Requested (pending or authorised) state and will not become Actual (processed) until they are converted through standard processes such as Time Sheet authorisation or Payroll Export.

Bespoke Functionality to Convert Payment/TOIL to Actuals Regardless of System Option

The overtime claim processing logic has been simplified by removing a separate customer-specific path and using a single common process instead. As a result, when either Convert TOIL to Actual when Authorised or Convert Payment to Actual when Authorised are enabled, the system consistently converts the claim to an actual record, performs the required record updates, and sends the overtime notification email (if enabled).

Previously, the overtime notification email was only sent via a customer-specific process. The change extends this behaviour so that all customers using either of the automatic conversion options receive the same notification.