Unpaid Refreshment Breaks Settings for Flexi Time Workers

The system allows for defining Contract Types, including defining whether or not the Contract Type definition includes Unpaid Refreshment Breaks.

This optional setting allows you to specify the calculation method and the criteria that the system must use to identify and calculate the unpaid refreshment break. This includes whether to base the calculation on Planned Shift (the default setting) or Actual Shift.

To enable the setting:

Select Yes to enable the system from automatically deducting refreshment breaks for Flexi-Time workers. All options are enabled when Unpaid Refreshment Breaks is set to Yes.

When this setting is set to No then the system does not automatically deduct refreshment breaks and the options.

The settings include:

  • Break between clockings calculation — select the calculation method for the refreshment (ref) break from one of the following:

    • Longest break between islands

      • If the longest gap between clocked islands on the Time Sheet is less than the contracted ref break, the full ref break is deducted from the Actual Hours column.

      • If the longest gap is equal to or greater than the contracted ref break, then no ref break is deducted. The contracted ref break is calculated by the length of the person's Planned Shift for the day.

    • Sum of breaks between islands (this is the default setting)

      • If the sum (total) of all gaps between clocked islands on the Time Sheet is less than the contracted refreshment break, the remainder of the refreshment break is deducted from the Actual Hours column.

      • If the sum (total) of all gaps is equal to or greater than the contracted refreshment break, then no refreshment break is deducted. The contracted refreshment break is calculated by the length of the person's Planned Shift for the day.

  • Minimum clocked hours before refreshment break deducted — determines the number hours a person must clock before they are entitled to their contracted refreshment break.

    • If the clocked hours are less than the required minimum hours value, then no refreshment break is deducted from the Actual Hours column, regardless of whether their contract allows for a refreshment break.

    • If the clocked hours are equal to or greater than the required minimum hours value, then the contracted refreshment break is deducted from the Actual Hours column.

When the system options for Display Clockings in Individual Duties are set to Yes, the new options also affect the display of Clocked Hours in the main client Individual Duties report.

For more information about defining these settings, refer to Contract Types. For information about the Auto-create overtime records rule, refer to Standardised Part Time Additional Hours (Define a Contract Type with an Auto Create Overtime Records rule).