Emergency Services Rostering (GRS) - Release 9

A new system option has been implemented under the Time Sheets category called ‘Unsocial Hours - Section 2A - Portion Ref Breaks between Worked Hours and Non-Unsocial Absence Hours'. This option only applies to staff who have the Unsocial Calculation Type of ‘AFC Section 2a (Ambulance)’ configured for their Contract in the Personnel Records screen.

This system option determines the outcome of ref break deductions for Unsocial Hours on days when a Part Day Absence is present, which is excluded from the Unsocial Hours calculations (i.e. ‘Include in Unsocial’ option is set to 'No’ for the Absence Definition, as configured in Absences > Absence Definitions > Absences).

When set to Yes:

• If the Part Day Absence Hours are greater than the Worked Hours for the day, no ref break be deducted from the Unsocial Hours that are acquired by the Worked Hours.

• If the Part Day Absence Hours are equal to the Worked Hours for the day, only half of the ref break will be deducted from the Unsocial Hours that are acquired by the Worked Hours. The ref break will be deducted from the Social Worked Hours first, then any remaining will be deducted from the Unsocial Hours.

• If the Part Day Absence Hours are less than the Worked Hours for the day, the full ref break will be deducted from the Unsocial Hours that are acquired by the Worked Hours. The ref break will be deducted from the Social Worked Hours first, then any remaining will be deducted from the Unsocial Hours.

When set to No: (this is the default setting on upgrade)

• The system will behave as it did previously and the full ref break will always be deducted from the Unsocial Hours that are acquired by the Worked Hours for the day. The ref break will be deducted from the Social Worked Hours first, then any remaining will be deducted from the Unsocial Hours.

A date picker has been added to the Organisation Structure in the Post screen (Rosters > Roster Definitions > Posts) for locations added for a future date.

Planned OT should only show on the report, Overtime > Overtime Reports > Shift Incentive Analysis if the person is still in the overtime column on DPS for the shift.

A fix has been implemented to add reckonable service to a person multiple times and ensures that the same record is not / cannot be repeatedly added.

A change has been implemented for the Unsocial Calculation Type: ‘Scotland Rostered’.

Previously, people with this Unsocial Calculation Type could only qualify for Unsocial Hours when working either a Standard Shift or Overtime Shift (at ‘Single Time' rate only) over a Bank Holiday.

This behaviour has now been changed so that Overtime (at 'Single Time' rate only) can now qualify for Unsocial Hours when worked over any day, regardless if the day is a Bank Holiday. Standard shifts will remain to qualify for Unsocial Hours when worked over a Bank Holiday only (as per original behaviour).

Unsocial Period for Standard Shifts:

• BH: 0000-0000

Unsocial Period for Overtime Shifts ('Single Time' Rate only):

• Mon-Fri: 2000-0600

• Sat/Sun/BH: 0000-0000

A new System Option has been added to manage customer specifics - Tools > System Options - Sickness - Count all duties on sickness analysis (Count work others in days/Hours lost figures).

When the system is updated this system option will default to Yes for NWAS, East of England AS and Scottish AS for all other customers it will be defaulted to NO.

No change has been made to the functionality.

A change has been made to the code so that the any Personnel Skills that are set to show in the Person Picklist are now visible on the Shift Advance Planner.

A change has been made to the code so that when a Protected unsocial shift goes over a Sunday it now shows in the upper rate unsocial column.

A change has been made to the code so that when protected unsocial hours are added and saved (Unsocial Hours > Unsocial Hours - Protected (Section 2a)) now saves successfully.

A change has been made to the system so that when a Unit Shift Pattern on a location is changed it now saves successfully.

When the System Option (Tools > System Options - Personnel) Rolling Relief - Auto Calculation is set to Yes the Rolling Relief periods are now extending past the initial periods.

A change has been made to the security permission code so that if a person has access to the TOIL screen and multiple ranges, they can no longer see TOIL records for people outside of the ranges that have access to the Time Owing screen.

A fix has been implemented to insert the correct POSTING_RID for Actual Overtime claims when linking it to a Planned Overtime Shift on the Posting Sheet. Previously, when adding a new Actual Overtime Claim via the main client Overtime Claims screen and linking it to a Planned Overtime Shift on the Posting Sheet, the POSTING_RID for the Actual Overtime Claim would be assigned a NULL value. This has now been corrected and the Actual Overtime Claim is now assigned the POSTING_RID of the Planned Overtime Shift.

A change has been made to the GRS for the Control Room Sheets when the layout has been set to Pair People By Crew or Call Sign, people are now showing.

Customer specific for East Of England Ambulance.

This fix ensures the established locations which are end dated are kept open for permanent employees on the workflow so as not to affect their allowances.

A change has been made to the code to improve the load time of the Student Pre-Booking screen in the New Training Module (New Training Module > Training Management > Student Pre-Booking) and when booking Pre-Booking students onto an instance of a course (New Training Module > Training Management > Course Setup).

When pressing the Enter button during the Send Message Wizard, the Wizard no longer moves to the next page and allows you to enter multi line messages.

A change has been made to System Security for Time Sheets > Time Sheet Reports > Time Sheet Submission. Only people who have a primary location at the range which has access to this screen will be returned.

A change has been made to the code to check if a person is not posted and abstracted on a working absence, that the DRD remains if the underlying rostered posting is a rest day.

Annual Leave - Calculate Final Balance is now working correctly when shapes - Move to Next Established Location, Has Established Location and Move to Next Date and Check Valid. When the Last Working Day is entered the pro rata entitlement is showing correctly.

A change have been made to the system so that when the Use Preferred Name System Option is set to Yes the Preferred Name is displayed on the Control Room Sheet Record.

There needs to be a Control Room Sheet Layout set up - Timesheets > Control Rooms Sheets > Control Room Sheet Layout with the Person Display Option set to include First Name on the Layout Settings Tab.

The System Options need to be set - Tools > System Options - Personnel - Sort Pick List by (needs to include first name) and Use Preferred Name When Available.

People need to have a Preferred name recorded on their personnel record - Personnel > Personnel Management > Personnel record.

Location using a Unit Shift Pattern. A change has been made to the code so that when a person is on overtime then abstracted, the Rostered shift is now showing as the underlying shift on Individual Duties.

A change has been made to the code so that when Annual Leave > Annual Leave Reports > Annual Leave Overview, and a location is selected which has no annual leave allocations the report will load.

A change has been made so when a future new starter has been added into Personnel Management > Personnel record, and the contract assigned has ‘Needs Worked Hours Balance’ is set to Yes, they will show in Personnel > Personnel Rolling Relief > Rolling Relief screen.

A new property has been added to the workflow shape - Check UDF for Value - date logic. A date in loop in the Date logic has been introduced, so if this shape is used in a loop and is set to date in loop it will check every date for a UDF Value.

A change has been made to GRS so more than one operator can save sickness at the same time without causing an error.

A changed has been made to the Time Sheet records so that the correct number of clocking's are displayed when the overnights are run.

The Posting Sheet Layout saves correctly and within seconds, after editing the Posting Layout, adding a new row, or inserting numerous posts and shift patterns.

The Sickness Record is now saving and screen refreshing immediately.

Section 2a Unsocial Hours - A new check box field has been added to the Overtime Rates and Rules screen called ‘Include in Unsocial Hours (Section 2a)’. Previously, for staff who have the Unsocial Calculation Type of ‘AFC Section 2a (Ambulance)’ associated with their Contract on their Personnel Record, any Planned/Incidental Overtime assigned a Rate with a Multiplier of '1' (i.e. Single Time) would be included in the Unsocial Hours calculations. Any Planned/Incidental Overtime assigned a Rate with any other Multiplier (i.e. Time and Half / Double Time) would be excluded from the Unsocial Hours calculations.

This behaviour has now been changed to acknowledge the new check box option on the Overtime Rate instead:

• If the check box is ticked - Any Planned/Incidental Overtime assigned this rate will be included in the Section 2a Unsocial Hours calculations, regardless of the Multiplier setting

• If the check box is unticked - Any Planned/Incidental Overtime assigned this rate will be excluded from the Section 2a Unsocial Hours calculations, regardless of the Multiplier setting

When adding a new Overtime Rate, the new check box setting will be unticked by default. Selecting the Multiplier of '1' will auto tick the check box, but can then be unticked if required. Selecting any other Multiplier will auto untick the check box, but can then be ticked if required. The check box setting can be changed at any time.

To maintain the previous behaviour, the check box will be ticked for any existing Overtime Rates that have a Denominator of ‘1' and a Numerator of ‘1’, which is the equivalent of a Multiplier of '1’ (e.g. Single Time). For all other Overtime Rates (e.g. Time & Half or Double Time), the check box will be unticked.

When a member of staff only has access to a small security range that includes the Staff Management report, they can only view personnel from that range in the report.

Absence definitions were not showing in the Absence Embargoes screen when there was no definition for Long Term / Short Term sickness absence types.

The Public and Private remarks on the DPS now save correctly.

Users can click on the Absence Headers without error occurring, however no sort functionality has been built in this fix.