Emergency Services Rostering (GRS) - Release 12

Rosters - Re-Ordering the SAP

An issuse has been fixed when changing the SAP order display by adding a new System Option of Shift Advance Planner - Treat Custom Sort Edits as New to Roster. When enabled a Custom Design can be edited with a new date and saved as a new design.

Roster Planners - Required Posts - Vacancy filler not identifying filled shifts

An issue has been fixed so when a volunteer has been posted to a vacant shift via Roster Planners > Required Postings, their name will have a strikethrough across it. If they have volunteered for multiple vacant shifts on the same date each instance will have the strikethrough.

Once saved the person will be removed from all shifts they have volunteered for on the selected date.

The Roster Planners > Required Postings screen will show volunteers made via GRSweb Vacancy Filler and main client Roster Planners > Roster Volunteers.

Absence Records - Group Absence Permissions Failing

A new Special Permission has been added to Emergency Services Rostering (GRS) to enable non-admin users to enter Group Absences when a group monitor threshold breach is reported.

The absence validation now uses group abstraction and allows users with the global special permission Validate group absence to override the threshold breach. Override the threshold breach by double clicking the red cross against a person on the Minimum Level Warning.

Users without this permission cannot override the breach.

Annual Leave Records - Customer Specific Public Holidays

An issue has been fixed so when a person is working Public Holiday Leave (PHL) and there is a absence on the day or day before, the PHL adjustment is now correct.

System Security - Permissions - Person Detail load the Mini SAP even when logged in person doesn't have the required permissions (GDPR issue)

An issue has been fixed to ensure users cannot access Mini SAP when the system identifies they do not have the required permissions.

Roster Planners - Job Planner - Recalculate Jobs

The following issues have been fixed by adding two new System Options:

• The planned shift is changed on one or more of the postings so it no longer matches the job shift.

• Post count does not match the number of people in the crew definition.

• Job crew type does not match the crew type in crew post matching.

The new System Options are:

• Enable Job Recalculation - this defaults to No, so the functionality is unchanged by default.

• Job Recalculation - this determines the number of days ahead to check for broken jobs. When enabled, a new overnight process checks for broken jobs and removes them. The dates and locations of any removed jobs are recorded and those dates and locations are then reprocessed to create any new jobs which may now be required.

Annual Leave Summary - Shift Advance Planner counting extra Keep Shift Posting

An issue has been fixed with SAP to ensure users are only counted once for Keep Shift Posting if they are on annual leave.

Annual Leave Rules - Delete Rule Allocation Removes All Allocations For a Group

An issue has been fixed with group allocation deletion for annual leave rules, so when a group allocation is deleted, only the selected group allocation is deleted.

Groups - Not Working With Organisation Changes

An issue has been fixed to ensure the staff level groups setup correctly take into account any organisational changes.

Annual Leave - Refused Annual Leave Report - Automatic Refusal Populates "Refused By" Field Erroneously

An issue has been fixed so a Refused column is displayed in GRSweb when an Annual Leave Request is automatically rejected by Emergency Services Rostering (GRS).

Timesheets - Overtime claim without planned claim record

An issue has been fixed where when the overtime record is hidden, the overnight process reactivates the claim.

Analysis - Court Availability - New code for MG10 availability

An issue has been fixed to improve the flexibility of absence code reporting. Users can now configure alternative reporting codes where required, enabling reporting outputs to better align with organisational reporting requirements.

GRSweb Sickness - Non line managers able to edit view sickness

An issue has been fixed by adding a new System Option for Sickness to GRSweb > Record Sickness Absence > Enable Line Manager Security. If this system option is enabled only line-managers can view sickness for persons they are line managers for. For other persons they cannot open the sickness record in GRSweb.

Job Generation - Post Ordering Rules

An issue has been fixed by adding logic for job ordering.

Reports - Permission to restrict access to Personal Data in reporting screens (Main Client & Web) - Multi location worker

An issue has been fixed with permissions so if a user has access to view personal data they can view the data for multi location workers.

Roster - Reports - Coverage Analysis - Report Timing Out

Improvements have been made to performance when the system retrieves data for the Coverage Analysis report.

Annual Leave Rule Not Working, Granting Over Leave Caps

An issue has been fixed so the annual leave rules are enforced across the allocated group and annual leave cannot be granted over the caps.

Skillstream Trim ID Number

An issue has been fixed so when adding a new person or updating a person comes via Skillstream, any white space is removed from the start and end of the ID number.

Sickness Returns - Error on Mark as Sent

An issue has been fixed on the Sickness Return Report to ensure Mark as Sent button does not error, and the records are marked as sent.

GRS Web - Record Absence Sickness - Delete button not appearing

An issue has been fixed on Record Sickness Absence when user has the appropriate special permission then Delete button will appear.

System Security - Individual Tab - Error When Saving New Role

An issue has been fixed so an error no longer occurs when saving a new role in System Security > Individual tab.

Timesheet Export Task - Cost Centre Data Changes

An issue has been fixed so the primaryLocation is now populated from the employee’s primary working location and the costCentre is populated with the claimed location during the export process.

System Options - Absence Hours Calculation - split hours per contracts missing

An issue has been fixed so the Absence Hours Calculation - split hours per contracts option now appears in System Options.

Roster Definitions - Posts - No longer able to select Graded Skills when adding or editing posts

An issue has been fixed where graded skills were not available for selection when adding or editing Posts in Roster Definitions. Both graded and Boolean skills can now be assigned to Posts.

Flexi Time Rules - Flexi Limits - Max Credit & Debit raised to 999

An issue has been fixed so the Maximum Debit and Credit hours allow up to 999:59 and the Transfer Flexi Balance from the Previous Time Sheet on GRSweb allows for 999:59.

Missing DLL when exporting to Word

An issue has been fixed in Sickness Records > Reports > Print when using Export Documentation from the Print Preview to DOCX files, where it now opens without generating an error.

On the DOCX Export Options dialog ensure Table layout is unticked. When the file opens in Word make sure Print Layout is selected at the bottom right of the screen.

Absence Records - Group Absences - Remove cancel button on saving screen

An issue has been fixed on the Group Absence Save Wizard, the Cancel button is now greyed out on the saving screen, so users can no longer press Cancel while it is saving or once it has been saved.

Time Sheet Records - Time out issue

An issue has been fixed where a time out error was appearing when the contract type was set to Flexi in Time Sheet Records.

Absence Records - Group Absences - Duplicate check popup does not always appear in focus

An issue has been fixed where when entering group absence, the duplicate check validation popup appeared out of focus if one absence duplicated, or overlapped an existing one. Now, the duplicate absence check always appears in focus.

Control Room Sheets are showing user as sick for future dates

An issue has been fixed so when a person is Sick Due Back, (SICK) no longer shows after the persons name on the Control Room Sheet Record.

Staff Management - Not showing users moving to the location on a future date

An issue has been fixed so the Personnel Report > Staff Management now shows people which are due to start on a future date when the Selected Date is the day of the move or after the move date.

Operational Deployment Analysis in Hours errors when run

An issue has been fixed so the Operational Deployment Analysis in Hours report no longer produces an error when the SECTIONLONG value is 50 characters for both locations.

GRSweb - Time Sheet - Flexi Balance Incorrect

An issue has been fixed with the FLEXI hours calculation, ensuring hours are now correctly calculated based on the employee’s contract start date. Validation shows accurate results with a correct positive carry-forward balance where expected.

Annual Leave Web Request - Showing Multiple Times
Annual Leave and TOIL abstractions not showing correct amount on the GRSweb

An issue has been fixed so the Annual Leave and TOIL hours are now correctly displayed in GRSweb > My Leave Records > Booked Absences under the Units column, matching the values shown in the client.

TOIL Record Not Recalculating Correct Deduction

An issue has been fixed where TOIL deductions displayed differently between the Individual Duties screen and the Time Owing report following a contract meal break change. The system now correctly recalculates and updates both the absence and overtime records, ensuring consistent booked-off time is shown across both screens.

This fix only applies to new TOIL entries created after the release. Existing TOIL deductions will remain unchanged and would require a separate fix to update historical records in the database.

Absence Cancellation Rules - continues to show active after closing the screen

An issue has been fixed so when Absences > Absence Definitions > Absence Cancellation Rules is closed down the screen no longer shows in the Active Screens tab.

Daily Posting Sheets - Add Post screen sizing for OK button

An issue has been fixed so the OK and Cancel buttons on the Add A Post screen are now visible on laptops, the same way there are when external monitors are plugged in.

Absence Shifts - Error: Object Reference - Multiple Absence Shifts

An issue has been fixed when using Absence Management > Absence Shifts so the shift time applied to the absence shift on the record saves successfully.

Absence Records - Not able to add overlapping absences

An issue has been fixed so the absence validation now correctly allows users to save overlapping absence records when they choose Yes on the validation prompt, while still displaying the appropriate warning message.

Unity Unable to Process Part Day Absence

An issue has been fixed so the Internal Absence API now creates part-day absences for the specific date provided in the request payload, and the absence record is successfully created in the main client.

Absence Account Types - Filter not saving for Open Ended types

An issue has been fixed on the Absence Account Types screen which prevented filters from being saved for Account Types configured with the Open Ended Period Type.

Absence Accounts - Credit/Debit Record Not Saving

An issue has been fixed which could prevent absence-related credit and debit records from being saved correctly in certain scenarios. As part of the fix, any missing records are now automatically restored, and record type names have been updated to improve clarity and usability.

Systems Options - Security Roles and Ranges

An issue has been fixed with the Annual Leave Web Applications screen so it recognises the existing system option Security Ranges - Branch Selection Restriction, located under the Organisation category.

When this option is set to Yes, and a user has multiple Security Roles, some of which grant access to the Annual Leave Web Applications screen and some of which do not, the Requests tab will display only leave requests for employees who fall within the Security Range of the role(s) which have access to the screen. Leave requests for employees who are included only within the Security Range of role(s) which do not have access to the screen will not be displayed on the Requests tab.

When this option is set to No, the previous behaviour will apply. The Requests tab will display leave requests for employees who are included in the Security Range of all applicable roles, regardless of whether those roles grant access to the Annual Leave Web Applications screen. However, users can only view the details of leave requests that fall within a Security Range associated with a role which has access to the screen. If a user selects a leave request which belongs to a Security Range associated with a role which does not have access to the screen, the leave request details will not be displayed and a warning message will be shown in the bottom-right corner: You do not have permission to access the record for (PERSON_NAME).

Emergency Roll Call - Error: the given key was not present... - specifically when running it for a customer specific location

An issue has been fixed so the report still loads when a user with permission to view one location loads a location with a person working multiple locations.

Abstraction Planner - Error: The operation has timed out - when loading large group/location

An issue has been fixed where if the user attempted to load a large data sample in the Abstraction Planner, it would time out or data would be truncated. This issue no longer exists and user can successfully load large data samples within the Abstraction Planner with no issues.